View all your invoices and payments

Modified on Tue, 8 Sep at 8:11 PM

Payments & feesHOW-TO
Applicant · Contractor · Design-Professional

Every invoice raised on your account, and every payment recorded against one, is listed in a single place. You don't need to open a project first — this covers the whole account at once.

On this page
  • Steps
  • What the list shows
  • Reading the Status column
  • The page covers the whole account, not just you
  • If something looks missing

If you only want the receipt for one payment on one project, see Find your receipt. This page is for seeing everything together.

Before you start

Sign in at your portal. You can be on any page.

01
Steps
1
Select My Account at the top right. Your name is shown there.
2
Select My Orders.
3
The page that opens is headed Account Orders, followed by your account name.
02
What the list shows

Each row is either an invoice or a payment. Invoices carry a reference number and open when you select it. Payment rows don't — a payment is shown against the invoice it was applied to.

ColumnWhat it holds
ReferenceThe invoice number. Select it to open the invoice
DescriptionWhether the row is an invoice or a payment
DateThe date the invoice was raised or the payment recorded
NameThe person the row is recorded against
ChargeThe amount invoiced
PaymentThe amount paid
CreditThe amount applied against a charge
pmt#How the payment was identified — the last four digits of the card, or the check number
StatusWhere the invoice or payment has got to
03
Reading the Status column

There are five values, and which ones you can see depends on whether the row is an invoice or a payment.

On an invoice row:

StatusMeaning
PAIDSettled in full
UNPAIDStill owed
VoidCanceled. No longer owed, and no payment expected

On a payment row:

StatusMeaning
Payment AppliedThe payment went through and is set against a charge
Payment VoidThe payment was reversed or canceled

A paid invoice and its payment are two rows, not one. The invoice shows PAID and the payment above it shows Payment Applied, both for the same amount. This is the most common source of confusion on this page — nothing has been charged twice.

04
The page covers the whole account, not just you

Every invoice raised against your account appears here, whoever raised it. The heading carries your organization's name, and if colleagues at your organization also file applications, their invoices are in this list alongside yours. The Name column tells you who each row belongs to.

If you only want your own, use Search with your name, or sort by the Name column.

A Billing Address block on the same page shows the billing details held for your account and the contact email on file.

Above the table, Columns shows and hides columns and Search filters the rows. Long lists are paged, with the controls below the table.

05
If something looks missing
ProblemWhat to do
A project's fees aren't listedNothing appears here until the fee has been invoiced. Check the project's fees section — see Paying your fees.
A payment you made isn't shownWhen a payment appears depends on how the office records it. Payments made in person or by mail take longer.
You can't find an account at allThe list covers the account you're signed in under. If you file under more than one, sign in under the one you're looking for.
The list is emptyCheck the account name in the page heading is the one you expect.

For anything to do with an amount — what it's for, how it was worked out, whether it's right — contact the office handling your application, using the contact details on your portal.

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